Employer of Record
Japan's Labour Standards Act requires a written notice of wages, working hours and other key terms when the employment contract is concluded, and eligible employees are enrolled in Employees' Pension Insurance, with the qualification filing usually due within five days of hiring and contributions split equally. Share the role, the candidate and your start date, and PIO confirms the arrangement, then coordinates the notice, enrollment and payroll around it.
Practical points to line up before you hire in Japan.
Japanese law requires employers to clearly set out wages, working hours, contract duration, workplace location and other key conditions in writing when the employment contract is concluded, typically via a labor conditions notice.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in Japan
Wages must be paid in full, directly to the employee, at least once a month on a fixed date. Eligible employees at a covered workplace are enrolled in Employees' Pension Insurance, with the qualification filing generally due within five days of employment and contributions split equally between employer and employee.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in JapanEmployees' Pension Insurance — Enrollment ProcedureEmployees' Pension Insurance — Contributions
The statutory standard is 8 hours a day and 40 hours a week, with premium pay required for hours worked beyond that, for work on statutory rest days, and for late-night hours.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in Japan
Ending employment generally requires at least 30 days' advance notice, or payment in lieu for any shortfall in that notice period, unless a specific exemption applies.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in Japan
Once your hire is confirmed, here's what we help you coordinate.
You stay in control of the decisions that are yours to make.
A straightforward path from sign-up to your employee's first day.
Share the role, the work location and your target start date, and we'll confirm the available arrangement for that hire.
Once confirmed, we help coordinate the information, contract and payroll setup needed within your arrangement.
You manage the day-to-day relationship; we help coordinate the recurring administration within your arrangement.
Japan's Labour Standards Act requires the employer to set out wages, working hours and other key conditions in writing when the employment contract is concluded — typically through a labor conditions notice. This is a legal requirement, not just good practice, so the document needs to be accurate and delivered at that point.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in Japan
Yes. Wages must be paid in full, directly to the employee, at least once a month, on a fixed date — payroll can't default to irregular timing or partial payment.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in Japan
Eligible employees at a covered workplace are enrolled in Employees' Pension Insurance, one part of Japan's shakai hoken social-insurance system. The employer generally files the qualification notification within five days of employment, and contributions are split equally between employer and employee.
Source:Employees' Pension Insurance — Enrollment ProcedureEmployees' Pension Insurance — Contributions
Employers generally must give at least 30 days' advance notice of dismissal, or pay the equivalent wages for any shortfall in that notice period, unless a specific exemption applies.
Source:Are Your Working Conditions Fair? A Guide for Foreign Workers in Japan
Yes — share the role, the candidate and your intended start date, and we confirm the available arrangement for your hire, including how the labor conditions notice, payroll and pension enrollment are handled.
Tell us the role, work pattern, pay and candidate details along with your target start date, and we help align the written labor conditions notice, work through pension coverage determination and registration, and set up a payroll cycle for the hire.
Practical guidance is grounded in these official references, but local law and public requirements can change and should be reconfirmed. Your PIO contract and quote govern only PIO's service scope, terms and fees.
Sign up to start an EOR hire in Japan. Share the role, the work location and your target start date, and we'll confirm the available arrangement — or book a demo first to talk it through with our team.
